FuturixAI01
No single pipeline
Leadership asked each team for status before every review, and the numbers rarely matched.
How TrueRE manages its
EPC bid pipeline in TenderLens.
TrueRE brings tender discovery, bid preparation and approvals for its renewable projects into TenderLens.
- Customer
- Renewable energy EPC
- Teams
- Business development, engineering, finance
- Product
- TenderLens
- Rollout
- 6 weeks
- Industry
- Energy & EPC
About TrueRE (Oriana Power).
TrueRE, part of Oriana Power, develops and builds renewable energy projects. Several teams contribute to every bid: business development, engineering for the technical response, and finance for pricing and guarantees.
TrueRE’s challenge.
Bids moved through email threads and spreadsheets, so nobody had the full picture.
02
Unclear ownership
When a bid stalled, it was hard to tell who held it or what it was waiting for.
03
Documents everywhere
The latest technical sheet or bank guarantee draft could be in any of several inboxes.
What we built with TenderLens.
TenderLens gives every tender one owner, one status and one document set, from discovery to submission.
01
Shared pipeline
Every live tender in one place, with stage, value, owner and next deadline.
02
Approvals
Technical, commercial and final approvals recorded against each bid, with who approved and when.
03
Bid documents
One document set per tender, so everyone works on the current version.
How TrueRE rolled out TenderLens.
- Weeks 1–2
Map the process
Agreed bid stages, owners and approval steps with each team.
- Week 3
Move live bids
Brought every open tender and its documents into TenderLens.
- Weeks 4–5
Approvals live
Switched technical and commercial sign-offs from email to TenderLens.
- Week 6
Leadership view
Set up the pipeline report used in weekly reviews.
Before and after TenderLens.
| Before | With TenderLens | |
|---|---|---|
| Pipeline | Assembled by hand before each review | Live, always current |
| Ownership | Implied by email threads | One named owner per bid |
| Approvals | Email replies, hard to trace | Recorded with name and time |
| Documents | Spread across inboxes | One set per tender |
TrueRE results.
- 1
- Pipeline view for leadershipReplaces the weekly status collection.
- 50%
- Faster bid approvalsMedian time from draft to final sign-off.
- 2 days
- Saved per bid on document prepLess time finding and reconciling versions.
- 100%
- Bids with a named ownerFrom the first week after switch-over.
“Every bid now has an owner and a status. That alone changed our reviews.”
Connected systems.
- Government tender portals
- Document storage
- Finance approvals
What other teams can take from this.
- Agree stages and owners before moving any data.
- Move approvals out of email first; that is where bids stall.
- Give leadership the live pipeline, so status calls stop.
FAQ
TrueRE case study FAQs.
What problem did TrueRE solve with TenderLens?
Bids moved through email and spreadsheets, so there was no single pipeline. TenderLens gives every tender one owner, one status and one document set.
How are bid approvals handled?
Technical, commercial and final approvals are recorded against each bid in TenderLens, with who approved and when, instead of email replies.
Which teams use TenderLens at TrueRE?
Business development, engineering for the technical response and finance for pricing and guarantees all work on the same bid.