FuturixAI01
Manual portal checks
Someone opened each portal every morning and searched by keyword. Tenders published late in the day were often missed.
How GPES Solar finds
solar tenders with TenderLens.
GPES Solar uses TenderLens to find, qualify and prepare solar EPC tenders across government portals.
- Customer
- Solar EPC company
- Team
- Bids and proposals
- Product
- TenderLens
- Rollout
- 4 weeks
- Industry
- Energy & EPC
About GPES Solar.
GPES Solar designs and builds solar power projects for public and private buyers. Much of its pipeline comes from government tenders published across national and state portals.
GPES Solar’s challenge.
The bid team spent most of its week finding and reading tenders, and too little preparing strong bids.
02
Slow eligibility reading
Every tender document was read end to end to check turnover, experience and certificate conditions.
03
Deadlines tracked by hand
Pre-bid meetings, clarifications and submission dates lived in a spreadsheet that was easy to fall behind on.
What we built with TenderLens.
TenderLens now does the finding and first reading, so the team starts each day with a short list of tenders worth bidding.
01
Company profile
Capacity, past projects, turnover and certificates captured once and reused for every check.
02
Portal tracking
New tenders from the portals GPES bids on arrive in one daily list, filtered to solar EPC.
03
Eligibility check
Each tender is checked against the profile, with gaps and required documents flagged early.
How GPES Solar rolled out TenderLens.
- Week 1
Profile set-up
Loaded past projects, financials and certificates into the company profile.
- Week 2
Portal selection
Chose the national and state portals to track and tuned the solar EPC filters.
- Week 3
Parallel run
Ran TenderLens alongside the manual process to compare what each found.
- Week 4
Switch-over
Retired the morning portal checks and moved deadlines into TenderLens.
Before and after TenderLens.
| Before | With TenderLens | |
|---|---|---|
| Finding tenders | Daily manual search on each portal | One filtered daily list |
| Eligibility | Full read of every document | Automatic check with flagged gaps |
| Deadlines | Spreadsheet, updated by hand | Tracked per tender with reminders |
| Team focus | Searching and reading | Pricing and bid quality |
GPES Solar results.
- 3×
- Tenders reviewed per weekSame team size, measured over the first two months.
- 70%
- Less time on eligibility checksAverage time per tender, before and after.
- 0
- Missed submission deadlinesSince the switch-over.
- 1 day
- From publication to shortlistDown from up to a week.
“We now see the right tenders the day they open.”
Connected systems.
- Government tender portals
- Company document library
- Email reminders
- Shared calendar
What other teams can take from this.
- Capture the company profile once; every eligibility check reuses it.
- Run old and new side by side for a week to build trust in the results.
- Put the saved hours into pricing, where bids are won.
FAQ
GPES Solar case study FAQs.
How does GPES Solar find solar tenders?
TenderLens tracks the government portals GPES bids on and sends one daily list of new solar EPC tenders that match its capacity.
How does TenderLens check tender eligibility?
It compares each tender’s conditions, such as turnover, experience and certificates, with the company profile and flags any gaps and required documents.
How long does it take to set up TenderLens?
GPES Solar was live in four weeks: profile set-up, portal selection, a week running in parallel with the manual process, then switch-over.